1.1 System in Organization: Planning & system installation

Topic 1 : Planning & System Installation (IBDP CS )

Multiple Choice

What is the first step of new system implementation

• Identify the stakeholders

• Identify the context for which a new system is planned

• cost of project

• time of implementation

Multiple Choice

Context include

• background

• environment or situation surrounding

• framework

• Setting

• All of above

Multiple Choice

Two important considerations when considering a new system’s context are:

• The extent and limitation of the new system

• The opportunity and limitations of the new system

• The creativity and limitations of the new system

Multiple Choice

What would be the context of introducing a new payment system for school trips?

• Look for related organizational issue

• Possible change in the roles

• Does it affect any underlining technology

• All of it

​Change is not always easy

Changing a system can be difficult for a variety of reasons:

– Users don’t like change (too often/at all)

– New systems might omit old features

– Old systems might be faster in certain circumstances – People find change complex

– From a technology perspective, change might lead to incompatibility

– There might be data loss during migration

– It might be expensive (either in terms of money or time)

– … the list goes on!

Fill in the Blank

Name the Stage three of change management process

Multiple Choice

Compatibility issues technically address

• Issued caused by Takeover

• Issued caused by Legacy Systems

• Issued caused by hardware compatibility

• 2nd and third

Multiple Choice

Legacy system Compatibility issues are

• Hardware, Software and Computer Systems

• Hardware and Computer System

• Hardware, and Software

• All of it

Multiple Choice

Compatibility issues caused by Merger

• Issues of software compatibility

• Language differences

• Time zone differences

• Workforce cultural differences

• All of them

Feasibility Study

Only Remember the Word

TELOS

Feasibility Study

Multiple Choice

Is not a Data Collection Tool

• Questionnaire

• Observation

• Interviews

• All of these are Data Collection Tools

• User Documents

Multiple Choice

A document contain sections and question to collect data about current system or perception

• Questionnaire

• Observation

• Interviews

• User Documents

Multiple Choice

Researching existing system through watching, how tasks are carried out. E.g. focus groups etc.

• Questionnaire

• Observation

• Interviews

• Documents

Multiple Choice

A feedback based tool to quickly fetch information through Q&A session

• Questionnaire

• Observation

• Interviews

• Documents

Multiple Choice

It allows us to get an idea of the scale of problem, memory requirement, I/O devices needed etc.

• Questionnaire

• Observation

• Technical Docs

• User Documents

Multiple Choice

This provide the information that no other method can provide

• Questionnaire

• Observation

• Interviews

• Existing System Documents

Multiple Choice

Real Time Modification of Question is possible to collect live data

• Questionnaire

• Observation

• Interviews

• Existing System Documents

Multiple Choice

Can Collect Qualitative Data totally based on quality of a person collecting it

• Observation

• Interviews

• Existing System Documents

Multiple Choice

Allow Collection of organized data and ensure quick analysis

• Observation

• Interviews

• Existing System Documents

• Questionnaire

Multiple Choice

Uncomfortable for employee

• Observation

• Interviews

• Existing System Documents

• Questionnaire

Multiple Choice

Lowest response rate

• Observation

• Interviews

• Existing System Documents

• Questionnaire

What is difference between Data verification, and validation?

 Verification: include double entry of data and correct entry of data according to source of data.

 Validation: include the integrity of data enter with reference to a particular variable.

​What is needed to create a database input form design?

A database is required to create a data capture form and its design. To create a database following are to be considered:

 Defining Data types of inputted data

 Table / entities and their relationships

 Declaration of Type of field for a particular data e.g. for true or false data we use Boolean as data type etc.

Data Types Example

Number / Integer #####.### (sales, purchases, etc.)

Text Alphabetical data

Boolean Yes/no, true/false, etc.

Currency $, GBP, PKR, SAR etc.

Object Images etc.

Validation Checks

Presence Check To check data has been entered or present in the field

Length Check To check data entered must not be too short or too long in the field

Range Check To check data entered is within the range in the field e.g. 70-100 etc.

Format Check To check data has been entered or present is in correct style or format e.g. S123 etc. is show one alphabet and 3 numbers always. Or DOB, MM-DD-YYYY etc.

Validation Checks

Type Check To check data has been entered or present is correct e.g. Alphabet in number field is not a correct data type in the field. Etc. (Character check or number check)

Look up check It check that data enter exists and is stored in the reference table data

Check Digit Its and extra digit is the answer of calculated number added same number e.g. ISBN etc

Verification Checks

Double Entry of Data

Vs.

Proof Reading

Multiple Choice

Related to Accuracy of Data Entered

• Validation

• Verification

• Validating Data

• Worrification

Multiple Choice

Data entered must matches the source

• Validation

• Verification

• Validating Data

• Worrification

Multiple Choice

Is verification check

• Double Entry of Data

• Proof reading

• Range Check

Multiple Choice

Is validation check

• Double Entry of Data

• Proof reading

• Range Check

Multiple Choice

Allow a certain range of data

• Double Entry of Data

• Proof reading

• Range Check

Multiple Choice

Allow a certain length of data

• Double Entry of Data

• Length Check

• Range Check

Fill in the Blank

How the ”name" field could be verified?

Multiple Choice

Allow a certain Format of data e.g. Date Format

• Double Entry of Data

• Format Check

• Range Check

Multiple Choice

MECS23S007 is Roll number, what is the best validation check for such a data

• Empty Check

• Format Check

• Range Check

Multiple Choice

A medical company is very satisfied from the technical performance of its current information technology infrastructure. Is there any reason to change it?

• Current System is Expensive

• Current System is not Purpose oriented

• Both

Multiple Choice

What is meant by the term "operational feasibility" found in a feasibility report?

• Operationally correct

• Operationally in correct

• It examine whether the existing organizational practices and procedures are sufficient to support the maintenance and operation of the new system.

Multiple Choice

What is meant by the term ”merger"?

• The combining of two or more corporations or business enterprises into a single corporation.

• When One of the organization digest an other organization

• When two or more corporations get ready to rule together

Multiple Choice

What is meant by the term "software incompatibility"?

• where different software entities or systems cannot operate satisfactorily on same setting

• where different software entities or systems cannot operate Cooperatively on same setting

• where different software entities or systems cannot operate independently on same setting

• All of them

Multiple Choice

This is not the Advantage of ”SaaS”. (Software as a Service)

• Lower initial cost

• easy to upgrade

• ease of access from anywhere

• easy to predict the cost of initial implementation (subscription) and the application is ready to use.

• Security and Confidentiality

Multiple Select

State possible disadvantages of "SaaS".

• Dependence on a third party

• security and confidentiality

• dependence on Internet connection

• risk of data loss, not as powerful as on premise solutions.

• Hardware is no longer useful

Multiple Choice

A nuclear station is equipped with a highly automated control system. This system should be replaced by a new system. Suggest a suitable implementation method. Justify your answer.

• Direct Method

• Parallel Method

• Phase by Phase Method

• Pilot Method

• None of these

Multiple Choice

the transfer of data between different formats, storage types and computer systems

• Data Migration

• Parallel Method

• Phase by Phase Method

• Pilot Method

Multiple Select

Data Migration includes

• Extract

• Transformation

• Load

• Validate

Multiple Select

What are the different types of testing

• Alpha

• Beta

• Delta

• Gamma

Multiple Choice

Which of these types of data used for real time testing

• Normal

• Abnormal

• Live

• Extreme

Multiple Choice

Unacceptable data is known as

• Normal

• Abnormal

• Live

• Extreme

Multiple Select

Type of User Documents

• User Manuel and Remote desktop connections

• Email Support and online web portals

• FAQS and live Chat Session

• In build assistance

Open Ended

A bank uses a database server that provides database services to various computers. Describe a secure strategy for backing up and restoring the data on the database server after a failure.

Multiple Choice

Different methods of delivering user training

• Self Training

• Face to Face Formal Class

• Remote/distance learning/online training

• Mainly two methods Synchronous and Asynchronous Training

Updates, patches, upgrades and releases.

​Patches are used by software companies to update applications by fixing known bugs and vulnerabilities. Be aware that, patches may introduce new bugs as side effects.

Upgrades always contain novel functionalities or characteristics, as well cumulative bug fixes. In most cases upgrades need to be bought.”

Updates, patches, upgrades and releases.

Updates improve a product in a minor way by adding new functionalities or fixing known bugs. In most cases updates are free.

Releases are final, working versions of software applications. These applications have already gone through alpha and beta software testing. Releases relate to new or upgraded applications.

Multiple Choice

Dry Run Test require Computer (Choose best answer)

• No

• Yes

• No - only Pen and Paper Require

• Yes - Computer is must

Multiple Choice

State three methods that can be used to prevent “data loss”

• Regular backup of files using hard disks or tapes .

• All of These

• Online auto save backup

• Data storage in two or more locations (offsite storage)