Parts of an Email Vocab

Front

Recipient

Back

Front

Carbon Copy

Back

Front

Blind Carbon Copy

Back

Front

Subject Line

Back

Front

Salutation

Back

Front

Body

Back

The body is what your email is about.

It is the main part where you write your message. It comes after the greeting (like “Hi Ms. Rivera,”) and before the closing (like “Sincerely, Jayden”).

It’s where you explain why you’re writing, what you need, or what information you’re sharing. Think of it like the middle of a letter—it should be clear, respectful, and to the point.

Front

Closing

Back

The closing of an email is how you politely end your message before you sign your name. It shows respect and helps the email feel complete.

Example:

Kind regards,

James Smith

Front

Signature

Back

An email signature is a block of text or other relevant information at the end of an email that provides details about the sender.

Example:

Student Name

Class of 2029

Front

• What’s the difference between using CC and BCC when sending an email?

Back

When you add someone to the CC (Carbon Copy) field, all recipients can see that person’s email address and know they received the message. It is used when you want to keep someone in the loop, but they are not the main recipient.

When you add someone to the BCC (Blind Carbon Copy) field, their email address is hidden from all other recipients. No one else will know they received the message. BCC is used when you want to inform someone privately without revealing their identity to others.

Front

• Why is it important to proofread your email before sending it?

Back

Proofreading your email helps you catch spelling and grammar mistakes, ensures your message is clear, and shows professionalism. It also helps you avoid sending incorrect or confusing information.